Parish Administrator

Supervisor: Rector (The Rev Dr Matt Wilcoxen)

Hours: 38.6 hours (5 days/pw, 1.0 FTE), M-Th 9am-5pm, Sun (9am-12pm, 4pm-7pm), some flexibility in working arrangements is negotiable.

Remuneration: $66,000/annum + superannuation

The Parish Administrator furthers the life and ministry of St John’s by developing, maintaining, and overseeing essential administrative systems for the church.

THE IDEAL PARISH ADMINISTRATOR

• Is a mature Christian who loves God and the church.


• Is eager to serve and enjoys providing ministry support.


• Is highly self-motivated, works well independently and with others, and can juggle multiple tasks at once.


• Enjoys problem solving, optimising systems, organisation, and long-range planning.


• Is a competent user of current computer and communications technology.


• Is highly attentive to detail.


• Is affable, warm, hospitable, and flexible.


• Can manage contract employees and delegate tasks to others.


• Is an active member of St John’s or is willing to become one.

ESSENTIAL ROLES AND RESPONSIBILITIES

Communications

• Oversee the comprehensive communications strategy for the church.


• Coordinate church communications (website, email, social media, print media, signage) using images, stories and information to further the mission of the church.


• Ensure that sermons, retreat messages, and other teachings are recorded and made easily available to the congregation and the public.


• Respond quickly and thoughtfully to all general inquiries that come via email or phone.

Sunday Services

• Attendance at both the 10am and 5pm services as service coordinator, assisting clergy, staff, and volunteers.


• Maintain the information and contact management systems of the church (Elvanto), including teaching other staff and volunteers how to make the most of it.


• Coordinate processes for transitioning visitors into faithful, regular participants and connecting them with community life and volunteer opportunities.


• Support and coordinate volunteers for Sunday services, including creating quarterly rosters and sending reminders.


• Attend and participate in weekly staff meeting and other staff planning activities, keeping the staff equipped and informed on systems, calendar, logistics and operations.


• Maintain and update an employee handbook and policy manual for office operations.

General Administration

• Update 10am and 5pm service bulletins each week and print;


• Update 10am and 5pm slides each week;


• Oversee the parish calendar, assisting staff, volunteers, and outside groups with scheduling.


• Maintain accurate records of Sunday attendance, parish membership, worship services, baptisms, weddings, funerals, and other significant milestones in the church.


• Ensure that necessary supplies are kept in stock at our office and worship space.


• Respond to enquiries from 3rd parties about booking the church (e.g., for weddings or funerals), providing quotes and managing the booking and billing processes.


• Supervise the Sexton (janitor/groundskeeper) to ensure that St John’s facilities are being cleaned and maintained adequately.


• Liaise with contractors or tradespeople who are providing maintenance, repairs, or inspections for St John’s facilities.


• Maintain risk and incident report systems, ensuring timely communication of WHS risks and incidents to the wardens.


• Any other reasonable administration to ensure safe and efficient functioning of St John’s facilities.

Financial & HR Administration

• Be the primary point of contact with our accountancy providers (Benkorp) on accounts payable and accounts receivable.


• Ensure that the proper and up-to-date church staff financial forms and documents are provided to Benkorp in a timely manner.


• Use Xero regularly to stay on top of incoming and outgoing payments, ensuring that things are coded accurately.


• Assist the rector and the wardens in preparing the annual budget each year.


• Any other reasonable administration to ensure safe and efficient functioning of St John’s finances.

Miscellaneous

• Other reasonable administrative tasks assigned by the rector or wardens.

Questions or expressions of interest: Contact the rector, The Rev Dr Matt Wilcoxen mattw@stjohnsanglican.org.au or 0423 771 761

To apply: email a cover letter and a resume.

Please be aware that this job ad was placed and authorised only for the sydneyanglicans.net website.